Managed logistics for mid-level executives during the confidential phase of shut- down. Registered vehicles; maintained insurance policies and dealt with insurance agents regarding coverage. There are few educational requirements to getting started as a secretary, but achieving a position as an executive assistant usually comes only after several years of experience. Prepared extensive PowerPoint presentations for presentation to customers, staff and Board ofDirectors.Key Accomplishments: Managed two direct reports (Senior Administrative Secretary and Receptionist). Legal Executive Secretary Resume. Key Results: Responsible for planning, organizing and managing the day-today administrative activities of the program and ensuring compliance with all internal and external policies and procedures. Madhushree Joshi – Executive Secretary to Mananaging Director – Labindia Instruments Private Limited- Contact Details: Mobile / Email ID / Social Profile Served as an Executive Secretary to the Director of Operational Services and Director of Administration and Finance. An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need. Proven record of … Created charts and produced slides for presentations using Power Point. Audited and certified payroll for over 40 employees. Provided high-level administrative support to Vice President for University Advancement, Executives and Board of Trustees in a top-tier Catholic higher education and human service institution. Served as a back-up time keeper Process H-1B VISA application and other employment authorization paper work. Periodically met with University President to review proposals. and Finance Services. Summary : Qualified secretary with 5 years in fast-paced customer service and business environments. Payroll Accounts Payable/Receivable Collections Networking Advertising & Marketing Sales Social Media- Publish/Market Scheduling/Dispatching. Effectively handled global travel arrangements for the executive team (airline, hotel, limousine). Provided administrative, technical and clerical support to CEO. Paid monthly vouchers for travel and sales invoices. Competent in arranging business appointments, travel documents, air tickets and accommodation, taking notes at meetings and providing general assistance during presentations. Coordinated meeting room set-up, menu selection, group dinners. Managed special projects as assigned by the President. As an Executive Secretary I provided ongoing support to the VP/COO and Directors.Major responsibilities included: Provide a high level of support to Senior Vice President as well as Vice President, Effectively managed daily emails, calendar and nursing staff concerns for Vice President of Nursing Department, Provided office support to President/Vice President/Maintenance Staff. How to Format an Executive Assistant Resume Summary Statement Writing a resume summary statement requires formatting similar to the objective statement of yesterday. Maintained the company performance report, Sales Reports & MIS reports. Training Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. Monitored daily census of inpatient and outpatient units, Resolved and monitored physician billing issues and their impact on revenue, Monitored the implementation and updates of policies and procedures. Served as the secretary to the Inspector General, Deputy Inspector General and as the principal administrator support to their staff in the Management Office, Personnel Services Office, Information Management Office, and their Budget and Acquisition Office. Follow up on letters for potential jobs, including resumes, prior job reports or any documentation requested. Enrolled prisoners in school inside the prison, scheduling class times for each. Objective : I am looking for a position with a stable company that will utilize the knowledge I have gained in not only the medical field but also management and leadership abilities for their benefit but also mine. Reporting to President Job Responsibilities: Streamlined office operations for marked productivity gains, creating standardized documents, highly accessible filing system, and detailed Outlook database storing client/vendor information. Arranged travel and prepared expense reports. Examples and tips to write a professional profile that’ll make your resume stand out, with quick & clear advice. Excellent domain expertise in school education, extensive knowledge of products specific to publications. Completed Office of Inspector General (OIG) exclusion checks weekly for new employees. View the profiles of professionals named "Executive Secretary" on LinkedIn. Monitored gift activities and assess flows, patterns, and trends to support university fund-raising strategies. I'm seeking a position which uses my vast administrative experience to further my career. Performed legal, secretarial and real estate work as required. Coordinated the development of PowerPoint presentations. Served on a committee to edit policies and procedures. Coordinated scheduling, screened communications, and permitted/denied access. Worked in partnership with Director of Information Technology and assisted with the transfer of Prospect Information Network data from Jenzabar database. Initiated and forwarded work requests. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. Ordered office supplies and kept record of purchasing receipts. Prepare, format and prepare and bind all reports for professional presentation. 45-60 hours per week.Provided administrative support to President/CEO and executive officers for a manufacturer of pumps and sprayers.Planned logistics for executive travel and scheduling, meetings, conferences and special events. Executive secretaries combine technological savvy with effective personal interaction to add significant value to their organizations. Designed and implemented new communication, Solely responsible for the coordination of Board of Directors meeting, including presentations, travel, facility, Acted as communication liaison with parent company, Facilitated integration of company into culture of new parent company, including policies, systems and personnel, Successfully managed transition and trained for migration from Outlook to Google for 2000 employees across 12, Coordinated employee transitions associated with location closure. With 120 characters to play with, you can do so much Supported President in maintaining schedule, proofreading documentation, and executing special projects. Composed Air Force retirement invitations and created business cards for agency personnel. To be a successful executive secretary, the following traits are expected – proficiency in MS Office and back-office software; in-depth knowledge of accounting procedures and office management, familiarity with research methods and outstanding negotiation skills. Coordinated routine actions with Department Heads as directed. Perform a variety of key relations functions, addressing inquiries of current and potential faculty members, Played key role in design of department's website, collaborating with Web developers to identify and define essential components of site functionality. Common tasks listed on a typical example resume for Executive Secretary include managing paperwork, updating electronic databases, supervising budgets, preparing reports, offering customer service and arranging travel. It is essential to write effective job descriptions to attract the best candidates. Assisted with coordination of events such as clinic presentations, official federal and state visits, health fairs, community projects, holiday events, strategic planning, employee recognition events and staff in-services. Attending meetings and keep minutes. Bolstered efficiency through organizing records and maintaining extensive client database. Prepare letters of interest for prospective clients. Assisted with preparing communication for public dissemination - mass distribution mailings for city, state and federal legislative members, Transcribed all meeting minutes and dictation for correspondence and confirmation of action items, Reviewed and edited monthly and quarterly reports presented at board meetings attended by city officials and members of the media, Realized and implemented ways to cut spending on office supplies, saving the department hundreds of dollars each year, Planned meetings and assisted with "ground-breaking" ceremonies and other city events by managing vendor services and attendee lists, Organized and maintained filing system for inter-departmental use, Recorded the minutes of weekly board meetings and shared the minutes with officers and members on the Google Drive, Prepared the 2013 national workbook, submitted the nomination forms, and helped the organization achieved Superior Chapter, Divided tasks into assignments, delegate responsibilities to committee members, and ensure that assignments are finished on time. Executive Secretary responsibilities include: Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. Developed detailed standard operating procedures for lower level admin staff of seven. Their duties and responsibilities include: Answering phones and directing the calls to the correct people. Scheduled video conferences and meetings. Organized trips to new location in hopes of incumbents choosing to relocate. Set up appointments, and arranged schedules using Microsoft Outlook. Supported Executive Director with day-to-day responsibilities to ensure successful communication to city officials and the public, Managed a contact database of 628 students, including emailing them about upcoming professional and community service events. You need money, but you Strong working knowledge of office procedures and protocols. Advocated and worked collaboratively to standardize processes, procedures, and communications. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree. Process all travel reimbursement as well as division purchases. Successful resume examples emphasize organizational skills, previous experience in administrative positions, good communication abilities, computer literacy and proactivity. Summary : Administrative Professional I am seeking a part-time position that will allow me to utilize my experience as an organized, professional with extensive experience and proven results in planning, coordination and reporting. Increased efficiency through producing office standard documents for invoices, contracts, company letterhead, and business cards. Objective : Highly qualified Executive Secretary with experience in the industry. Aided President in meeting deadlines, scheduling meetings, and resolving pressing issues. Successful work experience as an executive assistant, administrative assistant or similar role. Confidentiality and integrity is a must for this job. Maintained and prepared the Time and Attendance for the Division. Performed diverse administrative support for SVP. All rights reserved. A general manager’s secretary is responsible for carrying out clerical, phone and administrative responsibilities while simultaneously representing the executive office. Proficiency with computer systems, including experience with office management systems, ERPs, and Microsoft Office suite. Liaison between CEO, Board of Directors, Administrative team, partnering agencies and community. Headline : Dedicated and energized Dental Front Office Receptionist/Financial Coordinator with 8-plus- year hands-on experience in managing front desk operations, dental records, treatment plans, appointment scheduling and follow-up. Assisted in updating and administering emergency evacuation procedures, and safety guidelines. Provided timekeeping for 16 employees to include coordination with KRONOS (automated time and attendance system), lost time reports, time sheets and periodic audits. Project management that includes development and budget experience Creative and flexible. Heavy phone contact with professors, students and administrators. Supported VP and teamed up with directors to create and review department budgets. © 2021 Job Hero Limited. Vast knowledge in Microsoft Office applications and other related office software. Prepared and administered final exams, midterms and course evaluations. Coordinated Board and Administrative team meetings; including preparation and distribution of agendas, supporting documents, taking and transcribing minutes and maintaining updated Board/Administrative team meeting files and minutes. Provided back-up for other administrative assistants. Effective in managing resources, priorities, and effort to get the job done consistently within stated time constraints. Education: A high school diploma is enough for most entry-level jobs, but those with associate’s or bachelor’s degrees in business-related fields will be more marketable. Skills : ECW, NextGen, Kronos, Gateway Clearinghouse, Navicure Clearinghouse, Mckesson Clearinghouse, Microsoft Office. Generated and calculated the account executives commission reports, appointment reports and travel and expense reports for 6 branches. Executive Secretaries are administrative assistants who also complete more complex functions such as database management or interacting with stakeholders. An executive assistant resume summary should effectively focus on the individual’s knowledge of ensuring the smooth running of an office, working on both one on one basis with executives, and on a broader basis with internal and external clients. Strong communication skills in English. Travel arrangements were also coordinated for company guests for the purpose of roundtable meetings. A self-motivated, capable and future-oriented executive secretary with expansive experience in handling various administrative activities. Coordinated Operational Excellence Communication Team. Compiled stock options and bonus report for senior management. Prepared Accounts Payable paperwork necessary to process invoices. Created and regularly updated/maintained organization chart for the Corporation. Executive secretaries complete administrative tasks on a daily basis and are expected to be professional and competent in their lines of work. Developed and maintained complex corporate reports including weekly Chairman's Reports. Project management that includes development and budget experience Creative and flexible. Served as Office Manager and Contract Administrator for vending machines covering 50+ buildings. Performed follow-up on each individual case until resolution achieved. Most executive secretaries assist CEOs, vice presidents or other executive-level positions. Provided exceptional customer support, and streamlining office operations for major productivity gains. 本日の日本での49 Executive Assistantのトップ求人。プロフェッショナルな人脈を構築することで、キャリアアップにつながります。LinkedInでは、毎日Executive Assistantに関連する求人が掲載されてい … Executive secretary positions are very rarely entry-level positions, because an executive secretary interacts with top executives and their counterparts. Handled all administrative tasks: scheduled travel arrangements, interviews, client and staff meetings, answered phones, filed and faxed correspondence. Objective : Administrative support professional experienced working in fast-paced environments demanding strong organizational, technical and interpersonal skills. Maintained all calendar events, appointments, and in house meetings. Strong research, planning and organizational skills. Order all office supplies and keep stationery stocked, especially for last minute reports. Arranged multi-site meetings and set-up video conferencing. Receiving and screening phone calls and redirecting them when appropriate. Coordinated travel arrangements and set up and maintain files for the Director of Operational Services as well as the Director of Admin. Summary : Experienced, resourceful, and dependable in all aspects. Confident and poised in interactions with individuals at all levels. Executive Secretaries are highly skilled professionals who support executives or management in an administrative capacity. Maintained and updated prospects on Act database. Coordinated travel needs and expense reporting. Consummate professional dedicated to making the lives of busy executives easier. Coordinated functions such as retirement ceremonies, tours, briefings and award ceremonies. 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